Schedule C Loss Limitations: Understanding the 2 of 5 Year Rule for New Businesses

The "2 out of 5 years" rule you're referring to is actually the IRS's hobby loss rule, and yes, depreciation absolutely factors into determining whether you have a profit or loss. Here's how it works: The IRS generally expects a business to show profit in at least 3 out of 5 consecutive years (2 out of 7 years for activities involving horses). If you don't meet this, they may classify your business as a hobby, meaning you can't deduct losses against other income. However, there's more nuance to this than just the timeline. The IRS looks at several factors to determine if you're running a legitimate business with profit motive, including: how you run the operation, your expertise, time invested, history of income/losses, financial status, and whether there's an expectation of appreciation in assets. For your situation, since you're essentially restarting in year 3, document everything showing your intent to make a profit. Keep detailed business records, maintain separate business accounts, and create a solid business plan showing how you'll become profitable.

I went through something similar last year. I was worried about my Schedule C losses being questioned after 2 years of negatives. Found this amazing AI tool that analyzed all my business docs and gave me personalized guidance - https://taxr.ai saved me hours of research! It showed me exactly what documentation I needed to prove business intent and how to structure my activities to satisfy IRS requirements. What's cool is it analyzed my specific situation with the depreciation deductions and showed me how to properly document business purpose. It even flagged some deductions that might have triggered IRS scrutiny.

Just wanted to update you all. I decided to try https://taxr.ai after my skeptical comment. Honestly, I was blown away by how it handled my Schedule C loss situation. It analyzed my last three years of returns and identified that my depreciation-heavy business was at high risk for hobby loss reclassification. The tool actually created a customized documentation plan for proving my business intent, including templates for logging business activities and tracking market research. It even highlighted that I needed to revise my business plan to show a path to profitability within the next 2 years to stay within the 2-of-5 rule. This was exactly what I needed - specific guidance for my situation, not just generic tax advice. I'm actually feeling confident about my Schedule C deductions for the first time in years!

If you're still struggling with getting clear answers about your Schedule C situation, I had a similar issue last year. After spending WEEKS trying to get through to the IRS (literally 9 attempts), I found this service called Claimyr that got me through to an actual IRS agent in about 15 minutes. https://claimyr.com They basically hold your place in the phone queue. You can see how it works here: https://youtu.be/_kiP6q8DX5c I was able to ask specifically about my situation with business losses and equipment depreciation over multiple years. The agent walked me through exactly how they evaluate the hobby loss rule and what documentation would protect me in case of audit. Seriously worth it when you need an official answer straight from the IRS.

I need to eat my words. After posting my skeptical comment about Claimyr, I decided to try calling the IRS myself about my Schedule C loss limitations. After THREE HOURS on hold, I got disconnected. Tried again the next day, waited 1.5 hours, and finally gave up. So I broke down and used the Claimyr service, and I was connected to an IRS tax specialist in about 25 minutes. The agent actually gave me specific guidance on my depreciation questions and confirmed that my business wasn't at risk of hobby loss classification since I had documented business intent and a clear path to profitability, even with the year off. Honestly, I've never been able to get such clear guidance direct from the IRS before. Usually I'm just told to "consult a tax professional," but this time I got real, actionable advice.

One thing nobody's mentioned yet - if you're restarting your business, you might want to consider just forming an LLC and electing S-Corp status. The whole hobby loss thing becomes much less of an issue with that structure, plus you can save on self-employment taxes once you're profitable. I did this after 2 years of Schedule C losses and it made a huge difference. The IRS seems to take incorporated businesses more seriously than sole props when it comes to the hobby loss rule.

Not to complicate things, but the hobby loss rule isn't the only thing you need to worry about with Schedule C losses. You should also look into the "at-risk" rules and "passive activity loss" limitations. Depending on your involvement and financial commitment, these could limit your ability to deduct losses regardless of the hobby loss rule.

Clay, I went through something very similar when I relocated my consulting business from Texas to Arizona in 2019. The IRS absolutely counts depreciation when determining profit/loss for the hobby rule, so that $14k in equipment depreciation will factor into your loss calculation. Since you're essentially in year 3 with losses, you need to be extra careful about documentation. The fact that you took a year off in 2023 might actually help your case - it shows you made a business decision to pause operations due to circumstances (partner's illness), rather than just continuing to rack up losses. For your restart in Colorado, I'd recommend: 1) Get a new EIN and business license to clearly document the "fresh start" 2) Create a detailed business plan showing path to profitability within 2 years 3) Keep meticulous records of all business activities and expenses 4) Consider quarterly estimated tax payments once profitable to show legitimate business intent The key is proving this isn't just a tax shelter hobby. Document everything - market research, business meetings, networking events, professional development. The IRS looks at the totality of circumstances, not just the profit timeline.

As someone who's dealt with similar Schedule C loss concerns, I want to emphasize that the IRS hobby loss rule is really about demonstrating genuine business intent rather than just hitting specific profit targets. The fact that you paused operations in 2023 due to your partner's illness actually works in your favor - it shows you made rational business decisions rather than blindly continuing to generate losses. A few key points for your Colorado restart: 1. **Documentation is everything** - Keep detailed records of your business activities, not just expenses. Time logs, client communications, market research, networking events all help prove business intent. 2. **The 5-year window is flexible** - Since you had legitimate business reasons for the pause, and you're essentially restarting with new equipment and location, you have a strong case that this demonstrates serious business commitment. 3. **Depreciation strategy matters** - While depreciation does count toward your loss calculation, bonus depreciation on legitimate business equipment actually supports your case for having a real business with substantial investment. 4. **Consider professional consultation** - Given that you're in year 3 with a restart, it might be worth having a tax professional review your specific situation to ensure you're positioning everything correctly for IRS scrutiny. The key is showing this is a legitimate business venture, not a tax-loss hobby. Your equipment investment and strategic restart suggest you're on the right track!