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QuantumLeap

Do I need to enter the employers EIN on 1099-NEC & 1099-MISC forms when filing missed returns?

I'm in a bit of a pickle and could use some guidance. I haven't filed my taxes for the past 8 years, and during two of those years (2018-2019) I was self-employed. I finally decided to get my act together and catch up on everything, but I'm hitting a roadblock. I requested my tax transcripts online from the IRS to get the income information I need, but when I received them, I noticed the employer EIN/TIN numbers are partially redacted, along with some digits at the end of the documents. When I'm completing my 1099-NEC and 1099-MISC forms for those self-employment years, do I actually need to enter the complete employer EIN? I'm using tax software to file these back returns, and it's asking for this information, but I only have partial numbers. Will the IRS reject my returns if I leave these fields blank or just enter what I can see? I'm trying to avoid calling the IRS if possible since I'm already nervous about filing so late. Any advice would be super appreciated!

Malik Johnson

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You don't need to enter the EIN numbers from your 1099 forms when you're filing your tax returns as a self-employed person. The EINs are required on the actual 1099 forms that businesses use to report payments to you, but as the recipient, you only need to report the income amounts on your Schedule C. When you're filing back taxes, focus on accurately reporting all your income and expenses. Make sure you're using the correct tax forms for each year - note that before 2020, non-employee compensation was reported on 1099-MISC (Box 7), but from 2020 onward, it's reported on the 1099-NEC form.

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Thanks for explaining this! Quick follow-up question: if I can't find all my 1099 forms but the income is showing on my tax transcripts, can I just use the amounts from the transcripts? And do I need to file Schedule C for each different client/company or just one Schedule C with the total amount?

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Malik Johnson

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You can absolutely use the income amounts shown on your tax transcripts if you don't have the original 1099 forms. The IRS already has this information, and the transcripts provide an official record of what was reported to them. You only need to file one Schedule C for each self-employed business activity you have, not for each client. So if all your self-employment work was in the same field or business type, you'd combine all that income on a single Schedule C. If you had completely different types of self-employment work (like both rideshare driving and freelance graphic design), you'd file separate Schedule Cs for each distinct business activity.

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Ravi Sharma

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Freya Larsen

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Does it work for independent contractor stuff too? I've got a mix of W-2 and 1099 income from the past few years and I'm confused about what goes where when filing late returns.

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Omar Hassan

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Ravi Sharma

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Omar Hassan

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Diego Ramirez

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Just wanted to add that if you're using tax software like TurboTax or H&R Block to file those back returns, they'll only ask for the EIN when you're entering 1099 information to help match what the IRS has on file. If you leave it blank, the software might give you a warning, but your return will still be accepted as long as the income amounts are correct. I filed 3 years of back taxes last year with some missing EINs and had no issues. The IRS is more concerned that you're reporting all your income properly.

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QuantumLeap

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Thank you! That's really reassuring to hear. I was worried about leaving those fields blank in the software. Did you have to mail in your returns or were you able to e-file the back taxes even with the missing EINs?

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Diego Ramirez

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I had to mail in the returns since the IRS only allows e-filing for the current tax year and two years prior. For anything older than that, you have to print and mail the returns. Just make sure you send each tax year in a separate envelope, and if you owe money, include a separate check for each year with the tax form and year written in the memo line. Also, send them certified mail so you have proof of when you submitted them. The IRS is processing paper returns very slowly these days, so don't panic if you don't hear anything for several months.

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A heads up from someone who just went through this - make sure you're using the correct tax forms for the specific years you're filing! The 1099-NEC didn't exist before 2020, so for 2019 and earlier, non-employee compensation was reported on the 1099-MISC (Box 7). Also, don't forget to file state taxes too if your state has income tax. Those deadlines for claiming refunds might be different from federal.

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Sean O'Connor

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Good point about the form changes! Also want to add that when filing back taxes, make sure you're using the tax forms and rules for THOSE specific tax years. Tax laws change, and using current year forms or rules for past years can cause problems.

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AstroAce

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I went through something very similar when I was catching up on 5 years of unfiled returns. The good news is that you're overthinking the EIN issue - as others have mentioned, you don't need those employer identification numbers when filing your personal tax returns. Since you have your tax transcripts with the income amounts, you're actually in a pretty good position. Focus on accurately reporting all the income shown on those transcripts using Schedule C for your self-employment years (2018-2019). The partially redacted EINs won't affect your ability to file. One thing I learned the hard way: start with the most recent years first if you're owed refunds, since there's typically a 3-year window to claim them. For 2018, you might be running out of time to get that refund if you're owed one. Also, don't forget about estimated tax penalties - you'll likely owe those for the self-employment years, but filing late is still much better than not filing at all. The IRS is actually pretty understanding when people are making a genuine effort to get compliant. You've got this!

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Yuki Tanaka

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This is really helpful advice, especially about prioritizing the most recent years first! I had no idea about the 3-year window for refunds. Since I'm dealing with 2018-2019 self-employment income, does that mean I've already missed the deadline to claim any refunds from 2018? And when you mention estimated tax penalties, are those calculated automatically by the tax software, or do I need to figure those out separately?

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