Do I need separate W-2 forms for each job I worked in the same year?
Hey everyone! This is my first time doing my own taxes and I'm a little confused. I'm a sophomore in college, and during 2024 I worked at two different places. From January to April I worked at a cafe part-time (weekends only), and then from May through August I had a full-time summer job at a retail store before heading back to campus. I'm waiting on my W-2 from the retail job, but I'm not sure if I should also be expecting a separate W-2 from the cafe? Or do both jobs somehow combine into one form? I made around $3,800 at the cafe and about $8,600 at the retail job. Any help would be super appreciated since I'm totally new to this tax stuff!
20 comments


Fatima Al-Farsi
Yes, you should receive a separate W-2 from each employer you worked for during the tax year. Each company is required to issue their own W-2 form showing the wages they paid you and the taxes they withheld. If you earned $3,800 at the cafe and they withheld taxes, they absolutely must provide you with a W-2 by January 31. The same applies to your retail job where you earned $8,600. When filing your taxes, you'll need to report information from both W-2 forms on your tax return. If you haven't received your W-2 from the cafe yet, I'd recommend contacting their HR or payroll department to ask about it. They might have sent it to an old address or maybe there's an electronic version available in their employee portal if they have one.
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Dylan Wright
•What if the cafe was paying me under the table? Do I still get a W-2 then? Asking for a friend...
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Fatima Al-Farsi
•If you were paid "under the table" without taxes being withheld, the employer is actually violating tax law. Legally, all employers must report wages and provide W-2s regardless of how they paid you. Even if you don't receive a W-2 in this situation, you're still legally required to report all income you earned on your tax return using Form 1040. Your friend could use Form 4852 (Substitute for W-2) if they can't get a W-2 from their employer after attempting to request one.
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Sofia Torres
After years of messing up my multi-job tax situations, I finally found taxr.ai which has been a total game changer for me. Last year I worked 3 different jobs and was super confused about how to handle all the W-2s correctly. I uploaded all my tax documents to https://taxr.ai and it immediately organized everything and explained exactly where each form needed to go on my return. It even caught that one of my employers had my SSN wrong which would have caused major headaches. Their system explained exactly how multiple W-2s work together on a tax return and even showed me how my combined income from all jobs affected my tax bracket. For someone in college handling multiple jobs like you, it could really help simplify things.
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GalacticGuardian
•Does it actually look at the forms and tell you if there are errors? I've had issues with tax prep software not catching mistakes before.
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Dmitry Smirnov
•I'm a bit skeptical... does it actually file your taxes for you or just help you organize the forms? And how does it handle state taxes if you worked in different states?
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Sofia Torres
•Yes, it actually scans all your documents and identifies potential errors or inconsistencies. It flagged that my SSN was off by one digit on one of my W-2s, which I never would have caught on my own. It doesn't file your taxes for you - it's more of a preparation and organization tool. You can use the information it provides to file yourself or through another service. For multi-state situations, it identifies which forms you'll need for each state and explains how to handle income that was earned across different tax jurisdictions.
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Dmitry Smirnov
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Ava Rodriguez
If you're still waiting on W-2s, just know the IRS can be super helpful... if you can actually reach them! After waiting weeks for a missing W-2 and my employer being useless, I tried calling the IRS for help but kept getting busy signals or disconnected. Then I found https://claimyr.com which got me through to an actual IRS agent in about 20 minutes. You can watch how it works here: https://youtu.be/_kiP6q8DX5c The agent verified what the previous employer should've sent me and started the process of getting my missing W-2 information. They can actually contact your employer for you or provide the info you need to file without the W-2! Saved me from having to delay my filing or submit an incomplete return.
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Miguel Diaz
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Zainab Ahmed
•Yeah right. Nothing gets you through to the IRS. I spent HOURS on hold last year and never talked to a human. I'll believe it when I see it.
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Ava Rodriguez
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Zainab Ahmed
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Connor Gallagher
Make sure you keep track of any tax documents that come in the mail! I learned this the hard way. For multiple W-2s, I like to use a dedicated folder or envelope as soon as January hits. Employers legally have to send them by Jan 31, but sometimes they cut it close. Also check if either employer offers electronic W-2s - might be faster and you won't have to worry about mail issues.
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AstroAlpha
•Do you still need the paper copies if you have electronic W-2s? I've been taking pictures of mine just in case.
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Connor Gallagher
•Electronic W-2s are completely valid for tax filing purposes - no need for paper copies as long as you can download and save the electronic version. The IRS accepts them just like paper ones. Taking pictures is a good backup plan, but make sure you capture all the information clearly. The best practice is to save the official electronic document as a PDF if that option is available through your employer's portal.
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Yara Khoury
I made the mistake of throwing away a W-2 from a job where I only worked for like 3 weeks thinking it wasn't important since I barely made any money there. HUGE mistake!! The IRS sent me a letter about underreporting income and I had to pay additional taxes plus interest. Even if you only made a little money at one job, you need to include ALL W-2s when you file!!!!
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Keisha Taylor
•How much did they charge you in penalties? I might be in the same boat from last year...
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StardustSeeker
Great question! Yes, you absolutely need separate W-2 forms from each employer. Since you worked at two different places during 2024, each employer is legally required to send you their own W-2 form by January 31st. So you should expect: - One W-2 from the cafe showing your $3,800 in wages - One W-2 from the retail store showing your $8,600 in wages When you file your taxes, you'll enter the information from both W-2s on your tax return. The IRS will see your total income of $12,400 ($3,800 + $8,600) but each employer reports their portion separately. If you haven't received the W-2 from the cafe yet, definitely reach out to them soon since the deadline is approaching. Sometimes smaller businesses are less organized with their payroll, so a friendly reminder call might be needed. Good luck with your first tax filing!
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Evelyn Xu
•This is super helpful! I'm actually in a similar situation as @Giovanni - I'm a junior and worked at a restaurant and then did an internship over the summer. I was wondering, do both W-2s get added together somewhere on the tax form, or do you have to fill out separate sections for each one? Also, if one job withheld taxes but the other didn't, does that affect how you file? Thanks for breaking this down so clearly!
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