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Talia Klein

Can I claim a laptop for work as a tax write off if I'm an employee?

I'm currently working as an assistant manager at a retail company and I'm thinking about buying a laptop that would be ONLY for work-related stuff. I'd use it for team meetings, processing payroll, sending work emails, creating employee schedules, and other manager tasks. My company isn't offering to reimburse me for it or anything, so I'm wondering if this is something I could claim as a tax write-off? I'm on the fence about buying it if I have to eat the full cost with no tax benefit. None of my coworkers seem to know for sure, and I don't want to drop $800+ on something if I can't get any tax benefit. Any advice before I make the decision would be super helpful!

Unfortunately, employee business expenses like this aren't deductible anymore for most people. The Tax Cuts and Jobs Act eliminated the deduction for unreimbursed employee expenses for tax years 2018 through 2025, unless you're in certain specific professions (like military reservists, performing artists, fee-basis government officials, or disabled employees with impairment-related expenses). Your best option would be to ask your employer if they'd be willing to either provide the laptop or reimburse you through an accountable plan. If they won't, you might consider asking if they'd increase your compensation to offset the cost, although that would be taxable income to you.

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Talia Klein

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Thanks for the quick response. That's really disappointing to hear. I was hoping there might be some way to deduct it since it would be 100% for work purposes. Does this apply to all states too or just federal taxes?

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The elimination of unreimbursed employee business expenses applies to federal taxes. Some states still allow these deductions on your state return, though it varies widely. For example, California, New York, and several other states still permit these deductions even though they're no longer allowed federally. For your situation specifically, I'd recommend checking your state's tax department website or consulting with a local tax professional to see if your state permits this deduction. Even if it does, remember that state tax rates are typically much lower than federal, so the tax benefit would be relatively small compared to what federal deduction would have provided.

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PaulineW

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How does that service work exactly? Do they just tell you what you can deduct or do they actually help you file? I've had mixed experiences with tax software.

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Chris Elmeda

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PaulineW

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Chris Elmeda

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Jean Claude

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Josef Tearle

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Jean Claude

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Josef Tearle

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Shelby Bauman

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Another option to consider - if you're working partially from home (even just occasionally), you might qualify as an independent contractor for a side business. I do photography on weekends and I'm able to write off my laptop and other equipment that I use for both my regular job and my side gig. You just need to have legitimate self-employment income and keep good records about business vs personal use!

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Talia Klein

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That's interesting! I do help manage my partner's Etsy shop on weekends. Would that count if I use the laptop for that business too? How much side income do you need to make this work?

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Shelby Bauman

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Yes, that could definitely qualify! Managing an Etsy shop is a legitimate business activity. There's no specific minimum amount of income required, but the business needs to be operated with the intention of making a profit. Make sure you keep detailed records of how much you use the laptop for the Etsy business versus your regular job and personal use. You can only deduct the percentage used for the business. For example, if you use it 30% of the time for the Etsy shop, you can deduct 30% of the cost. You'll report the business income and expenses on Schedule C. Just be aware that you'll pay self-employment tax on the net income from the Etsy business.

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Quinn Herbert

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heres something nobody mentioned yet - check if your employer offers any kind of stipend for wfh equipment!! my company gives us $500/year for home office stuff and i didnt even know until i asked HR about buying a second monitor. worth asking about before u spend ur own $$$

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Salim Nasir

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This is great advice. My company didn't have an official policy but when I asked my manager about needing a new laptop for work, they created a one-time technology allowance that covered about 60% of the cost. Definitely worth asking!

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Talia Klein

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Thanks for the suggestion! I actually did check with our HR department and unfortunately they don't offer any kind of stipend or reimbursement for equipment. We're a smaller company and they said they "provide everything needed at the workplace" even though I sometimes need to work from home during inventory counts and weekend emergencies.

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Lola Perez

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I'm in a similar boat as a retail manager and went through this exact dilemma last year. Unfortunately, as others mentioned, the employee business expense deduction is gone for most of us. However, I found a workaround that might help you too! I started doing some freelance bookkeeping on the side (just a few hours on weekends) and now I can deduct a portion of my laptop cost as a business expense on Schedule C. Since you're already helping with your partner's Etsy shop, you might be able to formalize that arrangement and pay yourself for the work you do. Even if it's just $50-100 per month, it creates a legitimate business activity that would allow you to deduct the business-use percentage of the laptop. Just make sure to keep detailed records of your time usage - business vs personal vs regular job. The key is having a genuine profit motive and treating it like a real business. It's not a huge tax break, but every little bit helps when you're spending $800+ on equipment!

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Chloe Taylor

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This is really helpful advice! I hadn't thought about formalizing the work I do for my partner's Etsy shop. Right now I just help out informally, but if I actually started paying myself for managing listings, customer service, and order processing, that could create a legitimate business expense deduction. Do you know if there's a minimum amount of business income needed to make this worthwhile, or any specific documentation I should keep to make sure everything's above board?

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