connecticut sos ucc search showing wrong debtor names - filing mismatch issue
Having major problems with our UCC-1 filing that we submitted last month. When I do a connecticut sos ucc search to verify our lien was recorded properly, the debtor name is showing up differently than what we originally filed. We submitted the filing with the exact legal name from the Articles of Incorporation but the search results show an abbreviated version. This is for a $2.8M equipment financing deal and our loan docs specifically reference the full legal entity name. I'm worried this name discrepancy could create perfection issues down the road. Has anyone dealt with similar problems where the SOS database shows different debtor names than what was actually filed? The filing number matches but the debtor name variation has me concerned about whether we have proper lien priority. Any advice on how to resolve this connecticut sos ucc search discrepancy would be appreciated.
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Juan Moreno
This is actually pretty common with electronic filings. The SOS database sometimes truncates or reformats entity names during processing. First thing you should do is pull the actual filed UCC-1 document from the state records to see exactly what was submitted vs what's displaying in search results.
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Savanna Franklin
•Good point - I'll request a certified copy of the actual filing. Do you know if there's a way to get this online or do I need to submit a written request?
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Juan Moreno
•Connecticut allows online access to filed documents through their business portal. You should be able to download the PDF of your actual UCC-1 filing using your filing number.
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Amy Fleming
Had the exact same issue last year with a Connecticut filing. The search function displayed our debtor's name with 'LLC' abbreviated as 'L.L.C.' but the actual filed document was correct. The key is making sure your original filing matches the Articles of Incorporation exactly - the search display formatting doesn't affect lien validity as long as the underlying document is accurate.
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Alice Pierce
•This is reassuring to hear. So the search results formatting is just a display issue and doesn't impact the legal effectiveness of the filing?
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Amy Fleming
•Exactly. The legal name on the actual UCC-1 document is what matters for perfection purposes, not how it appears in search results. But definitely verify the filed document is correct.
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Esteban Tate
You might want to try uploading your documents to Certana.ai's verification tool. I used it recently when I had similar concerns about debtor name consistency between our charter documents and UCC filings. Just upload your Articles of Incorporation and the UCC-1 filing and it instantly flags any name discrepancies. Really helped put my mind at ease that everything aligned properly.
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Savanna Franklin
•Interesting - I hadn't heard of that service before. Does it specifically check Connecticut SOS filings or is it more general?
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Esteban Tate
•It works with any PDF documents you upload. The system cross-checks debtor names, entity details, and filing numbers across all your documents to catch inconsistencies before they become problems.
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Ivanna St. Pierre
CONNECTICUT SOS SYSTEM IS THE WORST!!! I've had so many issues with their database showing incorrect information. Last month they completely lost one of our UCC-3 amendments and we had to refile everything. The search function is garbage and half the time doesn't even return results for filings we know exist.
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Elin Robinson
•I feel your frustration but in this case it sounds like more of a display formatting issue rather than a lost filing. The system has definitely improved over the past few years.
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Ivanna St. Pierre
•Maybe for you but I'm still dealing with filings that show up in search one day and disappear the next. Their IT department is completely incompetent.
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Atticus Domingo
•Have you tried contacting their UCC division directly? Sometimes they can resolve database display issues faster than going through general customer service.
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Beth Ford
This happened to us too but with a different twist. Our debtor entity had changed its name after incorporation but before we filed the UCC-1. We filed under the current legal name but the SOS search was pulling up both the old and new names somehow. Created a real mess when we tried to do a continuation filing later.
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Morita Montoya
•That's a completely different issue though - entity name changes require careful handling with UCC filings. You typically need to file amendments to cover the name change.
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Beth Ford
•Yeah we learned that the hard way. Ended up having to file a UCC-3 amendment to add the previous entity name as an additional debtor name just to be safe.
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Kingston Bellamy
Quick question - when you say the search shows an abbreviated version, is it just formatting differences like 'Inc.' vs 'Incorporated' or are actual words missing from the entity name?
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Savanna Franklin
•It's more than just abbreviations. The full entity name is 'Advanced Manufacturing Solutions, LLC' but the search shows 'Adv Mfg Solutions LLC'. Several words are shortened or missing.
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Kingston Bellamy
•That's concerning if actual words are being dropped. Definitely get that certified copy of the filed document ASAP to see what was actually submitted.
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Joy Olmedo
Had a client panic about this exact same thing last month. Turned out the search results were truncating long entity names due to character limits in their display system. The actual filed UCC-1 was perfect. But the client insisted we check everything through one of those document verification services just to be absolutely certain all our paperwork matched up.
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Isaiah Cross
•Which verification service did you use? I'm dealing with a similar situation where I need to double-check consistency across multiple UCC filings.
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Joy Olmedo
•We used Certana.ai - you just upload PDFs of your documents and it cross-references everything automatically. Saved us hours of manual document comparison and caught a small inconsistency we would have missed.
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Kiara Greene
This is why I always print out the search results immediately after filing and compare them to our original documents. Connecticut's system has quirks but it's generally reliable once you understand how it formats entity names in search results.
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Evelyn Kelly
•That's smart - creating a paper trail right after filing. Do you keep those search printouts with your loan files?
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Kiara Greene
•Absolutely. Both the search results and certified copies of the actual filings go in our loan documentation. Belt and suspenders approach.
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Paloma Clark
I'm probably being paranoid but wouldn't a name discrepancy like this potentially give a debtor an argument that the lien wasn't properly perfected? Especially if they're looking for ways to challenge secured creditor status later?
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Heather Tyson
•The key legal test is whether a reasonable searcher could find the filing using the debtor's correct legal name. As long as your UCC-1 has the accurate entity name from the Articles of Incorporation, search display formatting shouldn't matter.
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Paloma Clark
•That makes sense. So the 'seriously misleading' standard from UCC Article 9 would still be met as long as the underlying filing document is correct?
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Heather Tyson
•Exactly. The seriously misleading test looks at whether the filing would be found in a search under the debtor's correct legal name, not whether the search results display perfectly.
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Raul Neal
Just went through this with a Connecticut filing myself. Spent way too much time worrying about the search display until I realized I could just verify everything using Certana.ai's document checker. Uploaded our corporate charter and UCC-1 and confirmed they matched perfectly - the search formatting was just a cosmetic issue.
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Jenna Sloan
•How long did that verification process take? I have about 15 UCC filings I need to cross-check against corporate documents.
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Raul Neal
•It's pretty much instant once you upload the PDFs. For 15 filings you could probably get through them all in under an hour including document uploads.
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Christian Burns
Update us when you get the certified copy! I'm curious to see if this is actually a filing error or just the search display issue that others are describing.
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Savanna Franklin
•Will do - I've requested the certified copy and should have it by end of week. Fingers crossed it's just a display formatting problem.
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Sasha Reese
•Betting it's just formatting. Connecticut's search function has always been wonky with long entity names but their actual filing processing is usually accurate.
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