West Virginia UCC filing portal keeps rejecting my continuation - debtor name issues?

That's a good point - I pulled the UCC-1 from their search system but didn't cross-reference with the actual LLC registration. The original filing shows 'Mountain Ridge Construction LLC' but maybe the official entity name has different punctuation or spacing.

Definitely check the exact charter name. I've seen cases where the UCC-1 had 'Construction Co LLC' but the charter said 'Construction Company, LLC' - tiny difference but enough to cause rejections on continuations.

That sounds incredibly helpful! I've been staring at these names for hours and they look identical to me. Did the tool show you exactly where the discrepancy was?

Yes, it highlighted the exact character differences side by side. Super easy to use too - just drag and drop the PDFs and it runs the comparison automatically. Saved me from missing my continuation deadline.

I'm skeptical of these automated tools but honestly the manual comparison is so error-prone. Might be worth trying if you're stuck.

Wait, they'll accept different formatting on continuations than what was on the original UCC-1? That seems to defeat the whole purpose of exact name matching.

It's inconsistent honestly. Some states are strict about exact matching, others allow 'substantially similar' names. WV seems to fall somewhere in between but their system isn't great at communicating what they actually want.

This is why I hate dealing with state-specific UCC quirks. Every state has their own interpretation of the same basic rules.

I didn't think of that - I was just using the information from the search results page. Let me pull the actual filed document and compare character by character.

Definitely do that. I've seen cases where the search results showed 'ABC Corp' but the actual filing had 'A.B.C. Corporation' - completely different formatting.

I feel this so hard. There's nothing worse than a looming lapse date when the system keeps rejecting for mysterious reasons.

Exactly! And the rejection notices are so vague. 'Debtor name discrepancy' could mean literally anything.

At least WV gives you rejection notices. Some states just let your filing sit in limbo without any feedback.

Good suggestion. I've found their customer service to be surprisingly responsive compared to some other states.

I'll definitely try calling if I can't figure this out today. The clock is ticking and I need to get this resolved ASAP.

How accurate is that tool? I'm always worried about relying on automated systems for something this important.

It's pretty thorough - checks debtor names, filing numbers, collateral descriptions, all the key matching points. Obviously you still want to review everything yourself but it catches the stuff that's easy to miss manually.

Might be worth trying. Manual document comparison is such a pain and so easy to make mistakes.

This is such a good point. The rules seem to get stricter over time even for the same filing system.

WV definitely seems to have tightened up their name matching requirements in recent years. Stuff that used to slide through now gets rejected.

That's a good backup plan if I can't get the continuation accepted as-is. Do you know if WV allows you to file both the amendment and continuation simultaneously?

I believe you have to file the amendment first and wait for it to be accepted before filing the continuation, but definitely confirm that with WV SOS.

Just be super careful with the timing if you go that route - you don't want to run out of time while waiting for the amendment to process.

Glad you got it sorted! Those tiny punctuation differences are so frustrating but they really do matter for the automated systems.

Perfect example of why document verification tools are so helpful - they catch exactly these kinds of subtle differences that are easy to miss.

Congrats on getting it resolved! Now you know for next time to triple-check every comma and period.