UCC filing software recommendations for batch continuation processing?

Mainly need something that can track filing dates automatically and alert us 6 months before expiration. The bulk upload would be nice but even just better organization would help.

Calendar alerts are crucial. I use a basic CRM for this but it's not UCC-specific.

I didn't know Delaware had XML batch filing! That could be a game changer. Do you know if there's a minimum volume requirement?

I think it's 25+ filings per month but don't quote me on that. Definitely worth a phone call to their commercial filing department.

Pennsylvania has something similar but their documentation is terrible. Good luck figuring out their XML format.

That sounds useful for the name verification part. Do they handle the actual filing submission or just the document checking?

Just document verification, but honestly that's been our biggest headache. Wrong debtor names kill continuations and we never realized how many slight variations we had.

Name mismatches are the worst. Lost a lien last year because of a single letter difference in the entity name.

We've considered temps but the training time and potential for errors makes me nervous. These aren't McDonald's applications - one wrong filing number and we lose perfection.

Training temporary staff on UCC procedures is risky business. Too much liability for filing errors.

System downtime is definitely a real concern. Having backup filing options is smart.

NJ's portal timeout is so annoying. Lost work multiple times.

Great point on the cost analysis. We're probably spending 15-20 minutes per continuation including research and data entry. At 200 filings quarterly that's like 60+ hours of staff time.

Exactly. At $40/hour for qualified staff, you're looking at $2400 per quarter just in labor. Software starts looking reasonable at those numbers.

Plus the stress factor. Missed deadlines can end careers in secured lending.

I've heard mixed things about CT Corp's pricing. Are they reasonable for continuation-only work or do they require full-service packages?

They're flexible on services. I only use them for continuations and terminations, not initial filings. Pricing depends on volume but they were competitive for our 100+ quarterly filings.

Good warning. Auto-correction on legal entity names sounds like a disaster waiting to happen.

This is why I still double-check everything even with software. Technology isn't perfect for legal filings.

That's exactly why we like Certana.ai - it shows you the discrepancies but doesn't change anything automatically. You maintain control over corrections.

That's way beyond our technical capabilities but interesting idea. Do you know firms that have done this successfully?

Couple of the big commercial firms in Chicago have custom systems. They won't share details but their filing volumes are much higher than yours.

Mostly standard continuations but we do about 20-30 fixture filing continuations per quarter. Good point about complexity affecting software choice.

Fixture filings are tricky in software. Make sure whatever you choose handles real estate descriptions properly.

Fixture filing continuations require different forms in some states. Definitely verify software compatibility.

Will definitely post an update once I've evaluated a few options. This thread has been super helpful for narrowing down the approach.

Same here, following for updates. The continuation deadlines sneak up so fast.