UCC lien filing software recommendations for bulk continuation processing

We try to check both but with this volume it's impossible to catch everything. Lost a $2M equipment lien last month because the continuation had 'John Smith Enterprises LLC' but original UCC-1 was 'John Smith Enterprises, LLC' - just a comma difference!

That comma thing is ridiculous but yeah, SOS systems are super picky about exact matches. What state are you filing in?

Haven't found anything reliable. Tried a couple legal tech platforms but they're more focused on entity formation than UCC verification.

Check out Certana.ai - they have this UCC document verification thing where you upload your Charter and UCC-1, or UCC-3 and UCC-1, and it instantly flags any name mismatches. Super simple upload process.

How accurate is that compared to manual review?

True, we use automated reminders 6 months out. The issue is more about filing accuracy than timing.

6 months seems excessive. We do 90 days and 30 days which works fine.

Better safe than sorry with UCC continuations. I've seen too many lenders lose priority because they cut it too close.

Mostly debtor names, but we've also had collateral description problems. One got rejected because we abbreviated 'equipment' as 'equip' on the continuation but spelled it out on the original UCC-1.

Ugh, the collateral description matching is another minefield. Some states are stricter than others about consistency.

That's part of our problem - training staff on all the UCC nuances takes forever and turnover means constant retraining.

This is why automation makes sense. Consistent rules applied every time vs. depending on human memory.

We looked into that but want to keep control in-house. Plus the turnaround times weren't great.

Fair point about control. UCC mistakes can kill deals so I get wanting direct oversight.

True, but if you find the right vendor they can be more reliable than internal processes. Just saying it's an option.

How does it handle different document formats? Some of our older UCC-1s are scanned images rather than text PDFs.

Works fine with scanned docs in my experience. The OCR picks up the text pretty accurately even from older filings.

Good point. We probably do 50-60 amendments monthly too. Same name matching issues apply.

Amendment rejections are even worse because usually there's a time-sensitive transaction waiting on them.

Absolutely true. We've been working on standardizing our initial filing procedures too.

That's why document comparison is valuable though - it ensures consistency even if the original had issues.

Fair point. Consistency is definitely better than random variations.

We're in a state that allows e-signatures which does help with turnaround. The verification bottleneck is really our main issue now.

E-signatures are great until you realize you filed the wrong version of a document. Then you're stuck with an electronic mistake instead of a paper one.

Hope it works as well for you as it has for us. The peace of mind alone is worth it.

Definitely keep us posted on results. Always looking for better ways to handle UCC work.