UCC filing just expired - when does UCC expire and what's next
Got a call from our loan officer yesterday saying our UCC-1 expired last month. I thought we had another year but apparently I was wrong about the timing. This is for equipment financing on manufacturing equipment worth about $850K so we can't mess around. When does UCC expire exactly? Is it 5 years from filing date or something else? And what happens now that it's lapsed - do we start over completely with a new UCC-1 or can we still file a continuation? Really stressed about this because the lender is asking questions about our security interest.
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Kai Santiago
UCC-1 filings expire exactly 5 years from the file date, not the lapse date. If your filing expired last month, you're unfortunately past the continuation window. Continuations must be filed within 6 months before expiration. Since it's already lapsed, you'll need to file a brand new UCC-1 to re-perfect your security interest.
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Lim Wong
•Wait, so there's no grace period at all? That seems harsh for just missing it by a month.
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Kai Santiago
•No grace period unfortunately. The UCC is strict about the 5-year expiration. That's why most lenders track these dates carefully and file continuations 6-8 months early.
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Dananyl Lear
This exact thing happened to us two years ago. UCC expired on equipment loan and we didn't catch it until the annual lien search. Had to rush file a new UCC-1 and deal with some awkward conversations with our bank about the security gap. The 5-year clock starts ticking from your original file date - check your filing receipt for that exact date.
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Carmella Popescu
•How long was your security interest unperfected? Did it cause issues with your loan agreement?
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Dananyl Lear
•About 3 weeks unperfected. Bank wasn't happy but since we caught it quick and refiled immediately, they didn't call the loan. Just had to pay some fees and promise better tracking.
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Noah huntAce420
I've been using Certana.ai to track our UCC filings and it caught our continuation deadline 8 months early. You just upload your original UCC-1 and it automatically calculates the expiration date and sends alerts. Could have saved you from this situation - maybe worth checking for your new filing to avoid this happening again.
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Ana Rusula
•How accurate is their date calculation? I've seen some confusion about whether the 5 years runs from file date or effective date.
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Noah huntAce420
•It uses the actual file date from the filing receipt, which is what matters for UCC expiration. Much more reliable than trying to track dates manually in spreadsheets.
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Fidel Carson
Check your state's UCC database immediately to confirm the exact expiration date. Some states show 'LAPSED' status once a filing expires. You need to file a new UCC-1 ASAP because every day your security interest remains unperfected puts your lender at risk if the debtor files bankruptcy or other creditors attach the equipment.
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Carmella Popescu
•Already checked - shows LAPSED as of last month. Filing the new UCC-1 this week.
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Fidel Carson
•Good. Make sure all the debtor information matches exactly with your loan documents. Any discrepancies could cause the new filing to be ineffective.
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Isaiah Sanders
•This is why I always set calendar reminders at 4.5 years after filing. Gives plenty of buffer time.
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Xan Dae
UCC expires 5 years after file date, period. No exceptions, no extensions. If you missed the continuation window (6 months before expiration), you start over. Been there, done that. Not fun explaining to senior management why our $2M equipment loan lost its security interest for three weeks.
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Fiona Gallagher
•Three weeks unperfected on $2M? That must have been some stressful conversations with the C-suite.
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Xan Dae
•Understatement of the year. Now we have automated tracking and multiple backup systems to prevent it happening again.
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Thais Soares
The 5-year expiration is from the DATE OF FILING, not when it becomes effective. This trips up a lot of people. Check your Secretary of State filing receipt for the exact date. Count forward exactly 5 years to that date at midnight - that's when your UCC-1 expires and becomes ineffective.
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Nalani Liu
•Is that midnight in the state's time zone where it was filed?
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Thais Soares
•Yes, midnight in the filing state's time zone. So if you filed in California, it expires at 11:59:59 PM Pacific Time exactly 5 years later.
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Axel Bourke
File your new UCC-1 immediately but also consider whether you need to amend your loan agreement to address the gap in perfection. Some loan agreements have specific provisions about maintaining continuous perfection of security interests. Your lender might require an amendment or waiver.
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Aidan Percy
•Good point about the loan agreement. Some have automatic acceleration clauses if security interests lapse.
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Axel Bourke
•Exactly. Better to be proactive with the lender about the gap rather than hope they don't notice during their next portfolio review.
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Fernanda Marquez
This happened to our company last year. We were using spreadsheets to track expirations and somehow missed one. Now we use Certana.ai's UCC monitoring - it automatically tracks all our filings and sends email alerts starting 12 months before expiration. Worth every penny to avoid the headache and risk of lapsed filings.
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Carmella Popescu
•How many UCC filings do you typically manage? Wondering if it's worth it for just a few filings.
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Fernanda Marquez
•We have about 15 active UCC filings across different equipment loans. But honestly, even for one filing, the peace of mind is worth it after experiencing a lapse.
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Norman Fraser
Most commercial lenders have their own UCC tracking systems, but borrowers should maintain independent tracking too. The 5-year expiration rule is absolute - no state gives grace periods or extensions. File your continuation in months 54-60 of the original filing term, or start over with a new UCC-1 if you missed the window.
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Kendrick Webb
•Why do lenders sometimes miss these deadlines if they have tracking systems?
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Norman Fraser
•System errors, staff turnover, database issues, portfolio sales between banks. That's why borrowers need their own backup tracking - you can't rely solely on your lender.
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Hattie Carson
Just went through this exact scenario three months ago. UCC-1 expired on construction equipment financing. Had to file new UCC-1, update loan documentation, and explain the gap to our insurance company since they also track our secured debt. The 5-year rule is non-negotiable - file continuation between months 54-60 or start over completely.
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Destiny Bryant
•Did your insurance rates change because of the temporary unperfected status?
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Hattie Carson
•No rate change, but they required documentation showing we had refiled and restored the security interest before renewal.
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Aaron Lee
Just to add some practical advice - when you file your new UCC-1, double check that your debtor name matches EXACTLY how it appears on your corporate documents and loan agreement. Even minor variations like "Inc." vs "Incorporated" or missing middle initials can make the filing legally ineffective. Also consider filing in all states where your equipment might be located or moved to, not just your home state. We learned this the hard way when we relocated manufacturing equipment across state lines and discovered our security interest didn't follow.
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Lily Young
•This is really helpful advice about the debtor name matching exactly. I'm curious - when you say the security interest didn't follow across state lines, did you have to file new UCCs in each state where equipment was moved? And is there a way to know upfront which states you might need to file in, or do you just have to file amendments every time equipment moves?
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PixelPioneer
•@8279860bb01f Yes, you generally need to file UCCs in each state where equipment is located or might be moved. For equipment that stays put, you file where it's located. For mobile equipment or equipment that moves between facilities, many lenders require filings in multiple states upfront. Some loan agreements include provisions requiring borrower notification before moving collateral across state lines so new filings can be made. The UCC rules vary by state on how long you have to file after equipment is moved - usually 30-120 days - but it's risky to rely on those grace periods. Better to file preemptively in states where you know equipment might go.
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