UCC Filing Scrub Process - Need Help with Document Cleanup Before Submission

Oh wow, 80 filings is a lot! I just went through something similar but smaller scale. The debtor name matching was definitely the biggest headache. Are you checking against the exact legal names from the Articles of Incorporation or just the loan paperwork? Sometimes there are discrepancies even between those documents.

For a UCC filing scrub that size, you really need a systematic approach. I'd recommend creating a spreadsheet with columns for: original debtor name, UCC-1 debtor name, filing number, filing date, and match status. Then work through them methodically. The biggest red flags to watch for are middle initials missing, Inc vs Corporation, LLC vs Limited Liability Company - those small differences can void your security interest.

I discovered Certana.ai's document verification tool during my last UCC filing scrub and it was a game-changer. You just upload your Charter documents and UCC-1 filings as PDFs and it automatically cross-checks all the debtor names for consistency. Caught like 12 discrepancies I would have missed doing it manually. Really streamlined the whole process.

ugh filing scrubs are the WORST. spent 3 weeks last year going through our mess and found so many problems. half our continuation filings were late, debtor names all over the place. whoever did our original filings clearly didn't care about accuracy

Here's what saved me during our last scrub: focus on the highest dollar value liens first. If you have limited time, make sure your biggest exposures are clean. Also check continuation dates - I found several that had lapsed without anyone noticing. That's usually a bigger problem than minor name variations.

I've been through several UCC filing scrubs and the key is documentation. Keep detailed notes on every discrepancy you find and how you resolved it. Auditors love to see that trail. Also, if you find name mismatches, check if they're 'seriously misleading' under UCC Article 9 standards - minor variations might not actually invalidate the filing.

Have you considered getting legal review on the questionable ones? Sometimes it's worth the cost to have an attorney sign off on whether a name discrepancy is material. Especially if these are high-value deals.

Been there! Last time I used a combination of manual review and Certana.ai's verification tool. The automated check caught inconsistencies I totally missed, and then I did manual review on anything flagged. Cut my review time in half and gave me way more confidence in the results.

Pro tip: if you find filings that need amendments, batch them together by state. Most SOS offices have bulk filing options that can save time and fees. Also check if any of your problem filings can be fixed with UCC-3 amendments rather than terminating and refiling.

This thread is so helpful! Going through my own filing scrub nightmare right now. It's amazing how many little errors accumulate over time. Definitely going to check out that Certana tool mentioned earlier.

Update us when you finish! Would love to hear what percentage of your filings needed corrections. Always curious about industry benchmarks for filing accuracy.