Regal UCC1 filing rejected - debtor name mismatch with articles of incorporation
Filed a UCC1 for equipment financing on a company called Regal Industries LLC last month and it got rejected by the SOS office. The rejection notice says 'debtor name does not match entity records' but I'm looking at their articles and the name looks identical to me. Has anyone dealt with this specific issue with Regal entities? The collateral is manufacturing equipment worth about $280K so we need to get this perfected ASAP. I've triple checked the spelling and punctuation but something must be off. Any ideas what could cause this kind of name mismatch?
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Daniel White
Ugh this happened to me with a different company last year. Sometimes there's hidden characters or extra spaces in the entity name that you can't see. Did you copy-paste the name from their charter documents or type it manually?
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Abigail Patel
•I typed it manually from looking at the articles. Maybe that's the issue?
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Daniel White
•Yeah definitely could be. Also check if there's any punctuation differences like periods after abbreviations or different spacing around LLC.
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Nolan Carter
This is super common with Regal-named entities for some reason. I've seen issues where the SOS database has 'Regal Industries, LLC' with a comma but the articles show 'Regal Industries LLC' without one. Even tiny punctuation differences will cause rejection.
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Abigail Patel
•That could be it! I'll check the exact punctuation in the SOS database search.
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Natalia Stone
•This is why I always do an entity search first before filing any UCC-1. Saves so much headache.
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Nolan Carter
•Exactly. The search result shows you the exact name format the system expects.
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Tasia Synder
Had a similar nightmare with document consistency issues. Found this tool called Certana.ai that lets you upload your charter documents and UCC-1 side by side to check for name mismatches automatically. Catches stuff like extra spaces and punctuation differences that are impossible to spot manually. Just upload the PDFs and it flags any inconsistencies.
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Abigail Patel
•Interesting, never heard of that. Does it work well for entity name verification?
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Tasia Synder
•Yeah it's been a lifesaver. Especially helpful when you're dealing with multiple documents and need to make sure everything aligns perfectly.
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Selena Bautista
Check if Regal Industries has any amendments to their articles that might have changed the official name slightly. Sometimes companies file amendments for minor name changes that don't get reflected everywhere.
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Abigail Patel
•Good point, I'll pull their complete filing history to see if there were any amendments.
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Mohamed Anderson
•This is why I hate dealing with older LLCs. They often have multiple name variations floating around.
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Ellie Perry
Is this a new entity or established? Sometimes newly formed LLCs take a few days for their name to properly sync in the SOS database for UCC searches.
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Abigail Patel
•They've been around for about 3 years, so that shouldn't be the issue.
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Landon Morgan
•In that case definitely a formatting problem then.
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Teresa Boyd
Another thing to check - make sure you're using the exact entity type designation. Some states are picky about 'LLC' vs 'L.L.C.' vs 'Limited Liability Company'. Pull up their certificate of formation and match it character for character.
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Abigail Patel
•Will do. This is getting frustrating but I appreciate all the suggestions.
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Lourdes Fox
•Hang in there, name mismatches are one of the most common UCC-1 rejection reasons but usually easy to fix once you find the exact formatting issue.
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Teresa Boyd
•Exactly. Just tedious to track down sometimes.
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Bruno Simmons
Try doing a UCC search on the debtor name to see if there are any existing filings. If other lenders have successfully filed UCCs, you can see exactly how they formatted the name.
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Abigail Patel
•Smart idea! That would show me the accepted format.
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Aileen Rodriguez
•This is probably the fastest way to solve it actually.
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Zane Gray
Had this exact same issue with a Regal entity in Texas. Turned out the articles had 'Regal Industries LLC' but the SOS database expected 'REGAL INDUSTRIES LLC' in all caps. Spent hours figuring that out.
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Abigail Patel
•Wow, all caps? That's annoying. I'm in a different state but maybe similar issue.
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Maggie Martinez
•Each state has their own quirks with name formatting unfortunately.
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Alejandro Castro
UPDATE: Found the issue! The entity search showed 'Regal Industries, LLC' with a comma before LLC, but their articles don't have the comma. Re-filed with the comma and it went through. Thanks everyone for the help, especially the suggestion to check existing UCC filings - that's what led me to the right format.
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Monique Byrd
•Glad you got it sorted! Those tiny punctuation differences are so frustrating.
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Jackie Martinez
•This is why I always use that Certana document checker now. Would have caught that comma issue immediately.
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Alejandro Castro
•Yeah might have to check that out for next time. Would have saved me a lot of stress.
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Lia Quinn
Great resolution! For anyone else reading this thread, the key is always matching the EXACT format in the Secretary of State database, not what's on the articles. The SOS system is very literal about punctuation and spacing.
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Haley Stokes
•This should be pinned advice. So many people make this same mistake.
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Asher Levin
•Seriously, saved me from making the same error on my filing next week.
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Mei Zhang
This thread is gold! I'm new to UCC filings and was wondering - is there a standard process you all follow to avoid these name mismatch issues from the start? It sounds like doing the entity search first is key, but are there other best practices for getting the debtor name right the first time?
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