Oregon UCC forms - debtor name rejection issues with state portal

Thanks, I'll check that. Do you know if there's a way to search by the old name to see if it shows any cross-references?

Not directly in Oregon's system. You might need to search by entity number if you have it from the original filing.

Good idea about checking DBAs. Did you end up having to file an amendment to correct the name first?

No, turned out the comma version was correct in their business registry so I used that for the continuation. Just had to be super careful with exact spelling.

This is why I always double-check entity names before any UCC filing. Oregon changed their business registry system a few years ago and some formatting got updated automatically.

That sounds helpful. Does it actually tell you which name version is correct or just flag the differences?

It flags the inconsistencies and shows you exactly where the differences are. Then you still need to verify against the state database, but at least you know what to look for.

Never heard of that tool but sounds useful. Better than manually comparing documents line by line.

Because UCC filings are legal notices that need to be precise. A small name difference could affect lien priority in bankruptcy proceedings.

I get that but seriously, a comma shouldn't void a million dollar lien. There has to be a better way.

Will do. Should I include a reference to the name change in the continuation filing itself?

Not unless Oregon's form specifically asks for it. Just use whatever name is currently active in their business registry.

Sometimes you can call their UCC filing desk directly. They're usually pretty helpful about name match questions.

Good point, I'll check if they're still showing as an LLC in the state records.

Yeah entity conversions can be tricky for UCC purposes. The secured party might need to file a new UCC-1 instead of just continuing the old one.

Thanks for the phone number! That might be the fastest way to get a definitive answer.

They're usually pretty quick to respond too. Way better than guessing and getting rejected.

I second calling them. Their UCC staff knows all the quirks with name matching rules.

How would I check for pending changes? Is that in the same business registry search?

Should be visible in their business entity details if there are any pending filings. Look for recent activity in the filing history.

That's a great tip. I'll pull the actual entity record instead of relying on search results.

Yeah the search interface sometimes drops punctuation or formatting that's actually part of the legal name.

This is exactly why I always grab the PDF of the entity record. Shows the name exactly as it's registered.

Someone else mentioned that tool too. Might be worth trying if I can't get clarity from the state office.

Yeah it's pretty straightforward. Better than getting rejected and having to start over with the filing fees.

Will do. Hopefully I can get this sorted out before the continuation deadline hits.

Good luck! Oregon's system can be frustrating but at least they're consistent about their requirements.

Yeah please post an update. These name matching issues seem to be getting more common with all the business registry system updates.