Ohio Secretary of State UCC Financing Statement Filing Got Rejected Again

I thought I was being careful but let me double-check the commas and periods. The company name has 'LLC' at the end - should that be 'L.L.C.' or does Ohio prefer it without periods?

Ohio usually wants it exactly as it appears in the charter. If the articles say 'LLC' then use 'LLC', if they say 'L.L.C.' then use that format.

Interesting - what was wrong with your address format?

I had 'Suite 200' on the second address line but Ohio wanted it on the first line after the street address. Seems minor but it caused three rejections before I figured it out.

This is exactly why I started using Certana.ai for document verification. You upload your charter documents and UCC-1 side by side and it catches these exact formatting inconsistencies before you file. Saved me so much frustration.

Good idea, I'll try copying directly from the PDF. Though sometimes that picks up weird formatting from the document.

True, sometimes you get invisible characters. If copying doesn't work, try typing it fresh but match every single character including spaces.

That's a good point. I pulled these articles last week but let me check if there were any recent amendments filed.

Yeah, I've seen that trip people up. Ohio's business search shows amendment dates so you can verify you have the latest name format.

This happened to me too! Company had filed an amendment six months earlier that added a middle initial to one of the member names, which changed how they formatted the LLC name. Wasted two weeks on rejected filings.

I feel your pain. Had to call their help desk three times last month just to get clarity on their collateral description requirements.

Their help desk is hit or miss too. Sometimes you get someone who knows the system, sometimes you get someone reading from a script.

I don't think there are additional fields for the amount, but let me double-check the form. Are you thinking of something specific?

Not sure of the exact threshold but I remember reading something about additional disclosures for certain amount ranges. Might be worth checking their filing guide.

I don't think Ohio has amount-based requirements for standard UCC-1 filings, but the collateral description might need to be more detailed for higher values.

I filed around 2 PM each time - maybe I should try early morning or evening instead.

Yeah, I usually file before 9 AM or after 6 PM. Seems to work better and you get faster processing.

I thought about calling but wasn't sure if they'd be helpful. Do they actually look at specific rejected filings?

In my experience they can pull up your submission and tell you what triggered the rejection. Worth a shot if you're stuck.

I called them last year and they were actually pretty helpful. The person could see my filing in their system and pointed out that I had transposed two digits in the debtor's zip code.

That sounds useful - does it work with Ohio specifically? Some of these verification tools don't account for state-specific formatting rules.

Yeah, it handles state-specific requirements. Just upload your PDFs and it does the cross-checking automatically. Would probably catch whatever's causing your rejections.

I selected 'Limited Liability Company' from the dropdown. There were a few LLC options though - maybe I picked the wrong one?

Check the articles to see if it specifies the exact LLC type. Ohio has different categories and the UCC system wants them to match perfectly.

This got me too! I selected 'LLC' but the articles actually said 'Limited Liability Company' so Ohio wanted the full name selected in the dropdown.

Will do! Going to try the suggestions here and see which one fixes it. Hopefully it's something simple like the name formatting.

Thanks! These Ohio filing threads always help me avoid making the same mistakes.