KY UCC statement service - anyone know reliable options for batch filing?

Yeah I've looked at a few but most want crazy minimums or charge per filing fees that add up fast. Need something that can handle the debtor name consistency checks automatically.

The name matching thing is brutal. I've had UCC-1s rejected because I put "LLC" instead of "L.L.C." in the debtor name field.

Main issues are debtor name formatting rejections and just the time sink of manual entry. When you're doing 40+ filings monthly every little inefficiency adds up to hours.

47 deals in a month, wow. Are you doing mostly equipment or mixed collateral? I'm curious about your workflow before the filing step.

Mix of equipment and inventory financing. Workflow is pretty standard - loan docs, UCC prep, then filing. It's just that last step that's become the bottleneck.

Interesting, so it's more of a pre-filing check tool? Does it work with Kentucky-specific formatting requirements?

Yeah exactly - upload your charter docs and UCC-1 draft, it flags inconsistencies. Haven't tested Kentucky specifically but the debtor name verification should work for any state since it's comparing your own documents.

That actually sounds really useful. How accurate is it with catching name discrepancies? That's where I lose the most time.

Been thinking about it but would rather find a tech solution first. Don't really want to manage another employee if I can avoid it.

I get that. Managing people is a whole different headache than just managing paperwork.

Didn't know they had XML upload. Is that documented somewhere on their site?

It's buried in their commercial filer section. Not super user friendly but might help with batch processing if you can format your data correctly.

XML uploads are great when they work but the formatting requirements are usually pretty strict. One wrong field and the whole batch fails.

Looked at both of those. The per-filing costs add up quickly when you're doing this volume. Plus turnaround times aren't always great.

Fair point on cost. Though you have to factor in your time savings too. What's your hourly rate worth vs their filing fees?

This is the eternal question in our business - DIY vs outsource. Usually comes down to control vs convenience.

How's the interface? Easy to use or pretty technical?

Pretty straightforward - just upload PDFs and it gives you a report. Takes like 2 minutes per deal to check everything.

That's actually a really good idea. I'll give their commercial filing department a call tomorrow.

They're usually pretty helpful. Even if they don't have specific vendor recommendations they might have tips for streamlining the process.

State offices are hit or miss but Kentucky's been pretty responsive in my experience.

I've thought about that but don't have the technical skills to build something from scratch. Would need to hire a developer.

Could be worth it though. Custom solution that integrates with your existing loan system, auto-populates UCC forms, etc.

Still researching that option. Called the KY SOS office yesterday and they're supposed to send me the technical specs for their XML format.

Awesome, definitely update this thread when you get that info. Could be useful for all of us doing high-volume filing.

Same here - would love to know how the XML route works out. Been thinking about it for my Delaware filings.

Good to know. I'm going to give it a try on my next batch of filings. Even if it just prevents rejections that's worth it.

Glad it's working for others too. The charter-to-UCC comparison feature is really solid.