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For lending decisions, are you also checking federal tax liens and other encumbrances beyond just UCC filings? Sometimes the complete picture requires multiple searches.
Definitely. UCC filings are just one piece of the collateral picture. Federal and state tax liens can take priority over UCC-1 filings in some cases.
Kylo Ren
•This is why automated tools that check multiple databases simultaneously are so helpful. Manual searching across different systems is time-consuming and error-prone.
Update: Tried some of the suggestions here and found several filings I missed in my initial searches. The name variation issue was definitely part of the problem. Thanks for the help everyone.
This is exactly why I switched to automated verification tools. Too much risk of missing something important in manual searches.
Definitely going to look into more reliable search methods after this experience. Can't afford to miss liens in our underwriting process.
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This thread is super helpful because I'm dealing with a similar 1-303 UCC debtor name situation. My client has been doing business under a trade name for years but I think I need to use their actual registered entity name for the filing. The loan documents reference both names in different places which is confusing.
Thanks, that clarifies it. I was wondering if I should include both names somehow.
Some states do have additional name fields for trade names but the primary debtor name must be the exact legal entity name.
After reading all these responses, I'm wondering if there's a pattern to which states are more strict about 1-303 UCC debtor name formatting. Anyone notice if certain states are worse than others for rejecting filings over minor name differences?
Delaware and Nevada seem particularly strict about exact name matching in my experience. But honestly they all should be consistent if they're following the same UCC code.
Jenna Sloan
•The UCC code is uniform but each state implements their own filing procedures and validation rules, so there can be differences in how strict they are.
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Before you spend money on a lawyer, I'd recommend using that Certana document verification tool someone mentioned earlier. I used it last month when I had questions about whether a UCC continuation was filed correctly. Super easy - just upload your PDFs and it automatically checks for inconsistencies between documents. In your case, you could upload the UCC filing and whatever credit card docs you can find to see if there are obvious discrepancies in debtor names or collateral descriptions. Might give you the ammunition you need to challenge this thing.
That sounds like a good first step before involving lawyers. I'll try to gather whatever documents I can find and run them through that system.
Yeah, having concrete documentation of the problems with their filing will make any dispute much stronger.
Ethan Scott
Just make sure you act quickly on this. Even if the UCC filing is bogus, it can cause problems the longer it sits there. Potential lenders, business partners, anyone doing due diligence on your company will see it and assume it's legitimate. I'd start with a formal demand letter to the debt collector requiring them to provide proof of the security agreement and threatening to dispute the filing if they can't.
Ethan Scott
•Definitely don't wait. These things don't resolve themselves and the damage to your business credit gets worse over time.
Lola Perez
•Plus if you need financing soon, you want this cleared up before you start applying.
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NebulaNinja
Pro tip: once you get the correct name format, double-check that your collateral description matches what's in your security agreement too. AR sometimes flags those inconsistencies as well.
Good call, I'll review that section before refiling. This whole process is making me paranoid about every detail now.
Luca Russo
•Better to be paranoid than deal with another rejection! Take your time and get it right the second time.
Nia Wilson
Update us when you get it resolved! Always curious to hear how these filing nightmares turn out.
Fingers crossed for you! These tight deadline situations are so stressful.
Yeah keep us posted - I'm dealing with a similar situation in another state so your experience might help me too.
Zara Khan
One more thing to consider - if your borrower has significant international operations, you might want to coordinate the timing of your UCC filings with their PPSR registrations to avoid gaps in coverage. Even though they're separate systems, the underlying collateral might move between jurisdictions.
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Zara Khan
•Yeah, it's especially important for equipment that might be temporarily relocated. You want continuous coverage even if the asset crosses borders.
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MoonlightSonata
•This kind of coordination is where having a centralized document verification system really helps. Being able to upload all your security documents and check for consistency across jurisdictions saves tons of time.
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Mateo Gonzalez
Update: Thanks everyone for the advice. I ended up creating separate, clean UCC-1 filings for each entity with US-only collateral descriptions. Removed all PPSR references from the UCC documents but kept the comprehensive GSA as the master agreement. Everything got accepted without issues.
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Malik Jenkins
•Glad it worked out. The extra time spent on clean documentation always pays off.
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Nia Williams
•Thanks for following up with the resolution. Always helpful to see how these situations actually get resolved.
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