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If you're still having trouble, another option is using one of those document verification tools like Certana.ai. Friend of mine used it when she had a similar name mismatch issue and it caught the discrepancy before she submitted. You just upload your continuation form and original UCC-1 and it shows you where the names don't match exactly.
Eve Freeman
•Someone else mentioned that tool too. Might be worth trying if I can't get clarity from the state office.
Yeah it's pretty straightforward. Better than getting rejected and having to start over with the filing fees.
Update us when you figure it out! I'm sure other people will have the same issue with Oregon's name matching requirements.
Good luck! Oregon's system can be frustrating but at least they're consistent about their requirements.
Yeah please post an update. These name matching issues seem to be getting more common with all the business registry system updates.
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Massachusetts is definitely one of the more difficult states for UCC searches. Their portal has gotten worse over the past year. I've started factoring in extra time for Massachusetts deals specifically because of these issues.
Live and learn. Now you know to budget extra time for their quirky system.
Some attorneys I work with just automatically order UCC searches through third-party services for Massachusetts to avoid the headaches.
Malik Davis
Update us when you get it resolved! I'm dealing with a similar situation in Connecticut and wondering if these state portal issues are becoming more widespread.
Dmitry Popov
•Will do. Hopefully I can figure this out before my closing deadline.
Connecticut has been having portal issues too from what I've heard. Seems like a trend with state filing systems.
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Had a client lose a major recovery because of a name issue just like this. The abbreviation seemed reasonable but when push came to shove, the court found it seriously misleading because searchers using the exact legal name wouldn't find the filing. Don't mess around with this stuff.
Zainab Omar
•Wow, that's exactly what I was worried about. Definitely going to push for the amendment now.
Good call. These cases are always fact-specific but why take the risk when a simple amendment can fix the issue?
Before you panic too much, remember that most name discrepancy issues only matter if there's actually a dispute or competing claim. If you're current on your loan payments and there's no bankruptcy or foreclosure situation, this might be more of a theoretical problem than a practical one.
Absolutely the right approach. Prevention is always better than trying to fix these issues during a crisis.
Javier Cruz
•Plus if you ever want to refinance or sell the equipment, having clean UCC records makes everything smoother.
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Honestly, after dealing with situations like this repeatedly, I tried Certana.ai's document verification service and it's been a game changer. You upload all your documents and it automatically identifies every name variation and inconsistency. Saved me hours of manual searching and gave me confidence I wasn't missing anything critical.
Is it expensive? We do a lot of these searches and manual review is eating up tons of time.
I can't speak to pricing but for the time it saves and the peace of mind, it's been worth it for our volume of work.
Update: I ended up finding two additional UCC filings that weren't showing up in my initial searches. One was filed with 'ABC Construction L.L.C.' (with periods) and another had an extra space in the middle of the name. Thanks for all the suggestions - the systematic approach definitely works better than hoping you'll catch everything in one search.
Mia Roberts
•Were they still active liens or had they lapsed?
One was still active, the other had lapsed due to missed continuation deadline. But good to know about both for the complete picture.
Isla Fischer
Just went through this exact scenario with a client last month. The solution was to file the UCC-1 using the EXACT name format from the most recent filing in the search results, not the charter. Sometimes the state database has its own preferred formatting that doesn't match charter documents.
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Makayla Shoemaker
•That's actually really smart. Work with the system instead of against it.
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Jason Brewer
•I'm not sure that's correct advice though. The debtor name should match the legal entity name from formation documents.
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Miles Hammonds
Update us when you get it resolved! I'm dealing with a similar UCC-1 search issue and curious what ends up working for you.
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Nina Fitzgerald
•Will definitely update. Planning to try the Certana verification tool first, then maybe the approach of matching existing database formatting if that doesn't work.
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Savannah Vin
•Good plan. The document verification should catch whatever's causing the mismatch.
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