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Been lurking on this thread and had to chime in. I work for a title company and we see UCC name mismatches all the time. Most of the time it's not a huge deal if the filing matches the official entity records, but definitely get your loan docs cleaned up to match.
That's reassuring to hear from someone who deals with this professionally. I'll work on getting a loan document amendment done.
Yeah just do a simple amendment referencing the correct entity name. Keep it clean for any future title work.
Luis Johnson
UPDATE: Called Montana SOS this morning and confirmed my filing is valid. The clerk explained that their system automatically formats entity names to match the registered format, which is why the spacing disappeared. She said as long as the filing number and entity ID match up, I'm good to go. Still going to amend my loan docs though.
This makes me feel so much better about my own filing. I checked mine and it's showing the correct entity name format too.
Perfect resolution. Clean documentation makes everyone's life easier down the road.
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Jamal Wilson
The UCC-1 also serves as a research tool for other lenders and potential creditors. They can search the UCC records to see what assets are already encumbered before making their own lending decisions. It's part of the due diligence process.
Mei Lin
•So it's not just about protecting your own interest, but also helping other lenders understand the situation?
Jamal Wilson
•Exactly. The whole UCC system is designed to create transparency in commercial lending. Everyone can see who has claims on what.
In bankruptcy situations, the UCC-1 financing statement purpose becomes even more critical. It can mean the difference between being a secured creditor who gets paid back versus an unsecured creditor who might get pennies on the dollar.
Yes, the trustee will scrutinize your filings. Any defects in debtor name, collateral description, or other requirements can be challenged.
This is another reason why document verification tools like Certana.ai are so valuable. Better to catch mistakes before you need to enforce.
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Sasha Reese
The silver lining is that your underlying security agreement is still valid. You still have contractual rights against the debtor, you just lost your perfected status against third parties. If the debtor stays current and there are no other creditors, you're still protected.
Sasha Reese
•That's a good point. You might need to get a waiver from your loan committee for the gap period. At least you caught it quickly and refiled.
Most loan agreements have cure periods for stuff like this. Check your documentation - you might have 30-60 days to fix perfection issues.
For what it's worth, three weeks isn't terrible. I've seen gaps of several months before people realized their UCC had expired. The key is getting back in as quickly as possible and hoping no one else filed during the window.
Raul Neal
•That makes me feel slightly better. I've been beating myself up over this all week. Guess it could have been worse.
We all make mistakes. The important thing is learning from it and putting systems in place to prevent it happening again. Sounds like you're already on top of that.
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If you're still having trouble after checking all the formatting details, you might want to contact the SOS filing division directly instead of relying on the online portal. Sometimes they can tell you exactly what's causing the rejection.
Try calling right when they open in the morning. That's usually when you can get through fastest.
Yara Haddad
•Good luck with that. I called 6 times last month and only got through once, and the person I talked to basically just read me the same error message I could see online.
Update us when you get it figured out! I have a termination to file next month and want to avoid the same headaches.
QuantumQuest
•The Certana tool should definitely help. It'll show you side-by-side exactly what's different between your termination form and the original UCC-1 filing.
Keep us posted on how that works out. I've got three terminations to file next quarter and dreading it after reading this thread.
Diego Flores
This thread is super helpful. I'm dealing with a similar issue in Mississippi right now. Going to try the Certana document checker before I file to avoid the same problems.
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Anastasia Kozlov
•Smart move. Prevention is definitely better than dealing with rejections and delays after the fact.
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Sean Flanagan
•Let us know how it goes! Always good to hear about tools that actually help with these filing headaches.
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Zara Mirza
Mississippi's UCC system definitely needs an overhaul. The fact that a comma can hold up a major commercial transaction is just absurd. Other states have figured out how to be more reasonable with name matching.
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Luca Russo
•At least they're consistent in their pickiness. Some states are inconsistent which is even worse - you never know what they'll accept or reject.
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Nia Wilson
•True, consistency is something I guess. Still wish they'd adopt more reasonable standards like the majority of states.
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