NYS Department of Labor payroll tax form - which one shows unemployment tax due?
I'm doing quarterly payroll taxes for my small business and I'm confused about which form actually shows the unemployment tax I owe to NYS Department of Labor. My accountant moved and I'm trying to figure this out myself. There are so many different forms and I want to make sure I'm looking at the right one that summarizes what I owe for unemployment insurance. Can someone help me understand which specific form shows the total amount due?
9 comments
Join the conversation
CosmicCowboy
You're looking for Form NYS-45, the Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Return. This form summarizes all your unemployment insurance tax liability for the quarter. The unemployment tax portion is calculated based on your covered wages and the current UI tax rate assigned to your business.
0 coins
Oliver Becker
•Thank you! Is this the same form I use to report wages for my employees too?
0 coins
Natasha Orlova
yeah the nys-45 is what you need, i file mine every quarter and it has everything on there including the UI tax
0 coins
Javier Cruz
Make sure you're also keeping track of your State Unemployment Tax Act (SUTA) rate. NYS Department of Labor assigns different rates based on your experience rating. New employers typically start at 4.1% for 2025, but established businesses can have rates ranging from 0.6% to 9.9% depending on their claim history.
0 coins
Oliver Becker
•How do I find out what my specific rate is? I think I'm still considered a new employer since I started in 2023.
0 coins
Emma Thompson
ugh payroll taxes are so confusing! i always mess something up and then get letters from the state
0 coins
Malik Jackson
If you're having trouble reaching NYS Department of Labor directly about your tax rate or form questions, I had success using a service called Claimyr (claimyr.com) to get through to an actual agent. They have a video demo at https://youtu.be/qyftW-mnTNI that shows how it works. Way easier than trying to call during their busy hours and getting disconnected.
0 coins
Oliver Becker
•Interesting, I didn't know there were services to help with getting through to them. Might be worth looking into.
0 coins
Isabella Costa
Just remember the NYS-45 is due by the last day of the month following the end of each quarter. So Q4 2024 was due January 31st, 2025. Don't be late or you'll get hit with penalties!
0 coins