UCC1 form Delaware debtor name requirements - exact match needed?

That's what I was afraid of. So even though all their business docs use AMS Delaware, I need to stick with the charter name?

Exactly. Delaware follows the 'only if' rule - you can only use what's on the organizational documents. DBAs can be added as additional debtor names but not as the primary.

Ugh that's exactly what I'm trying to avoid. How long did the rejection take to come back?

About 5 business days. Then another week to get the corrected version processed. Really threw off our closing timeline.

This is why I always double-check charter docs before filing. Delaware doesn't mess around with name variations.

Never heard of that but sounds useful. How does it work exactly?

Just upload PDFs of both documents and it cross-checks debtor names, entity types, all that stuff. Catches inconsistencies before you file. Way better than manually comparing docs.

That actually sounds really helpful. I'm always paranoid about missing something in the name fields.

It's about legal certainty. The registered entity name is what's legally recognized, not what they call themselves day-to-day.

I get that but it's still annoying when you're trying to match real-world business operations.

Good to know. So 'Advanced Manufacturing Solutions, LLC' it is. What about punctuation - does that matter too?

Yes! Commas, periods, everything has to match exactly. If the charter has a comma before LLC, your UCC1 needs it too.

This is so nitpicky but I've seen filings rejected for missing a single comma. Delaware doesn't give any leeway on formatting.

That's actually a good idea. Would that cover us legally if they're doing business under the DBA?

Yes, you can add DBAs as additional debtor names. It's good practice for search purposes but the primary name still needs to be exact from the charter.

Were you able to refile without issues once you used the correct name?

Yeah, went through fine the second time. Just make sure you have the Certificate of Formation in front of you when you're filling out the UCC1.

Good point. I'm assuming our charter docs are current but maybe I should verify.

Definitely worth the $20 to get a certified copy if you're unsure. Better than dealing with a rejection.

You can actually check online for free through the Delaware Division of Corporations database. No need to pay unless you need a certified copy.

You guys are really selling me on this tool. Does it work with other states too or just Delaware?

Works with all states. Really handy when you're doing multi-state filings and each state has different quirks.

Perfect summary, thanks! I'll check if AMS Delaware is actually a registered DBA or just what they use informally.

Good idea. If it's not registered as a DBA you might skip the additional name to keep things simple.

I'd still add the trade name even if it's not formally registered. Better safe than sorry for search purposes.

Will do! Going to triple-check everything against the Certificate of Formation and file tomorrow morning.

Smart move filing in the morning. Delaware processes faster early in the day from what I've noticed.