UCC financing statement list requirements - what exactly should be included according to code?

That makes sense - I was getting confused between what goes on the actual UCC-1 versus what we need for tracking purposes. So the "list" is really our internal database structure?

Exactly. The UCC governs the financing statement content, but your tracking system is up to you. Just make sure you can quickly identify which filings need continuations and which collateral might overlap between different debtors.

What did the examiner specifically ask for? We have an exam coming up and I want to be prepared.

They wanted to see a sample of our UCC tracking spreadsheet, asked how we identify filings that need continuation, and tested whether we caught a debtor name change in our portfolio. Nothing too fancy but they wanted evidence of systematic monitoring.

That's really helpful context. Sounds like they care more about the monitoring process than the specific format of the list.

Interesting - does it handle the continuation date calculations too? That's where we make the most mistakes.

Yes, it reads the filing dates and calculates the five-year lapse dates automatically. Really takes the guesswork out of building a proper tracking system.

Do you track amendments separately or incorporate them into the main list?

I keep amendments in the same record but flag them clearly. That way I can see the filing history at a glance without having to cross-reference multiple documents.

That's smart. We tried separate tracking for amendments and it became a nightmare when we needed to see the complete picture for one debtor.

Good point - I should coordinate with our loan admin team to make sure we're aligned on tracking requirements.

Definitely. The UCC gives you flexibility but your internal procedures need to be bulletproof and consistently followed.

This is so important! We had a debtor change their legal name and it took us forever to connect the dots because our list had the old name.

Exactly! The tracking list needs to reflect reality, not what you think the name should be. Save the clean versions for your loan system but keep the UCC data pure.

We actually keep both versions - exact filing name and standardized name for internal use. Helps with searching but maintains the connection to the official record.

True, but some standardization helps when multiple people need to use the same tracking system.

Fair enough. I just see people get paralyzed trying to find the "right" way when there are lots of workable approaches.

That's very helpful - basically everything you need to manage the filing lifecycle. Do you track partial releases separately?

I note partial releases in the status field but don't create separate records. Keeps the main list cleaner while still maintaining the audit trail.

We do something similar but also track the collateral value for partial release calculations. Depends on your portfolio complexity.

What would you recommend for a mid-size credit union? We're outgrowing our current spreadsheet approach.

Look into dedicated UCC tracking software or at least a proper database. Spreadsheets break down when you hit a few hundred active filings and multiple users.

How accurate is the data extraction? We've tried OCR tools before with mixed results on UCC forms.

Very accurate - it's specifically designed for UCC documents so it knows exactly what to look for. Much better than generic OCR tools.

This could solve our data entry bottleneck. We spend way too much time manually building these tracking lists.

Thanks everyone - this has been really helpful. Sounds like I need to focus on what works for our workflow rather than looking for a regulatory standard that doesn't exist.

Exactly. The UCC governs the filings themselves, but your internal tracking system should be designed around your specific operational needs and risk tolerance.