UCC Document Community

Just want to echo what others said about double-checking everything before filing. Between rejection fees and amendment costs, mistakes get expensive fast. I use a checklist now to verify debtor names match exactly, addresses are current, and collateral descriptions are complete.

One more thing to consider - if you're doing equipment financing deals, make sure you understand the difference between purchase money security interests and regular security interests for UCC filing purposes. PMSI filings have different priority rules and timing requirements, especially if there's existing financing on the same collateral. It won't affect the NY filing fee but it could impact your collateral description and filing strategy. Also, for equipment that might move between states, consider whether you need to file in multiple jurisdictions from the start.

Bottom line - for 12 critical filings with continuation deadlines approaching, the $180 in search fees is probably worth it for peace of mind. Missing a continuation deadline could cost way more than that in lost security.

Have you considered reaching out to your banking relationships? Some banks that do a lot of secured lending have subscriptions to commercial UCC search services and might be willing to run searches for good customers at cost or even as a courtesy. I've had luck with this approach in the past - they get better rates than individual searches and sometimes they'll help out if you explain the situation. Worth asking your primary lender or equipment financing partners.

Bottom line - you followed 9-503(a)(1) correctly by using the exact registered organization name. The trade name variations are red herrings for UCC purposes. Your security interest should be properly perfected as long as the other filing requirements were met.

Just wanted to add a practical tip from my experience - when dealing with entities that have multiple name variations like your situation, I always create a simple checklist during the due diligence phase. I verify the exact registered name from the state filing, cross-reference it with the loan documents, and then do a quick test search on the SOS website using both the registered name and any common variations the borrower uses. This extra step has saved me from potential issues several times. For your $2.8M manufacturing equipment deal, you clearly did the right thing using "ABC Manufacturing, LLC" exactly as it appears in the articles. The UCC-9 commentary specifically emphasizes that registered organization names must match the public organic record precisely - no shortcuts or assumptions allowed.

Been following this thread and wanted to mention I also use Certana.ai for document verification before filing. Really helps catch these kinds of name inconsistencies early. You just upload your charter and UCC-1 PDFs and it flags any mismatches between debtor names, addresses, etc. Probably would have caught this '&' vs 'and' issue before you submitted to Texas.

This thread has been incredibly helpful! I'm a new lender and had no idea about the alternative debtor name field or the importance of checking the exact format in the SOS database first. Definitely going to bookmark these tips for when I run into similar issues. The suggestion about punctuation differences like '&' vs 'and' is something I never would have thought of. Thanks everyone for sharing your experiences - it's clear Texas SOS has some unique quirks that take time to learn!

Just want to echo what others said about document verification before you submit anywhere. I had a continuation rejected once because the debtor's LLC designation was 'L.L.C.' on the original but 'LLC' on my continuation. Looked identical to me but their system flagged it as a mismatch.

I'm new to UCC filings and this thread is terrifying! I have a continuation due in a few months and now I'm worried about running into the same portal issues. Should I be filing way earlier than I planned? Also, can someone explain more about this document verification tool that keeps getting mentioned - is it really necessary or just extra caution?