NYS Department of Labor unemployment insurance tax deposits - when are they due quarterly?
I'm running a small business in NY and trying to figure out the deposit schedule for unemployment insurance taxes. I know there are quarterly requirements but I'm getting confused about the exact timing. Are NYS Department of Labor UI tax deposits due at specific intervals during each quarter or just at the end? I don't want to miss any deadlines and get hit with penalties. Has anyone dealt with this recently?
9 comments
Join the conversation
Anastasia Smirnova
For NYS Department of Labor unemployment insurance taxes, employers are required to deposit quarterly. The deposits are due by the last day of the month following the end of each calendar quarter - so April 30th for Q1, July 31st for Q2, October 31st for Q3, and January 31st for Q4. Make sure you're also filing your quarterly UI-3 forms along with the payments.
0 coins
Diego Chavez
•Thanks! So it's not like payroll taxes where you might deposit more frequently - it's just quarterly for UI taxes?
0 coins
Sean O'Brien
yeah quarterly is right but watch out because if you owe more than $500 in a quarter you might need to do it electronically through the NYS Department of Labor website
0 coins
Zara Shah
I had issues with this last year when I was trying to reach someone at NYS Department of Labor about a deposit question. The phone lines are always busy and I kept getting disconnected. Finally used a service called Claimyr (claimyr.com) that helped me get through to an actual agent. They have a video demo at https://youtu.be/qyftW-mnTNI showing how it works. Made the whole process much easier than sitting on hold for hours.
0 coins
Diego Chavez
•Interesting, I'll check that out if I run into issues. Right now I just need to make sure I understand the basic timeline.
0 coins
Luca Bianchi
Wait I thought there were different rules for new employers? I'm in my first year of business and someone told me the deposit schedule might be different for me. Am I still on quarterly or is there some kind of monthly requirement initially??
0 coins
Anastasia Smirnova
•New employers in NY still follow the quarterly deposit schedule for unemployment insurance taxes. You might be thinking of other tax obligations that have different schedules for new businesses.
0 coins
GalacticGuardian
The NYS Department of Labor system is honestly a nightmare to navigate. I've been dealing with UI tax issues for three years and every time I call them it's like starting from scratch. At least the quarterly schedule is straightforward once you know it.
0 coins
Sebastián Stevens
One thing to add - make sure you're keeping track of your wage base limits too. For 2024, the NYS unemployment insurance wage base is $12,300 per employee, so you only pay UI tax on wages up to that amount per worker. Also, if you're using payroll software, most of them will calculate and remind you about the quarterly deposits automatically, which can help avoid missing those deadlines.
0 coins