UCC loan collateral description rejected twice - debtor name exact match issue

That makes sense about being more specific. The equipment list is pretty extensive - we have 12 different CNC machines, several industrial presses, and a whole welding setup. Should I list every single piece or is there a standard way to group them?

You can group them but be descriptive. Something like 'CNC machining equipment consisting of 12 units, hydraulic press equipment consisting of 4 units, welding and fabrication equipment' etc. The key is giving enough detail that someone could identify the specific collateral.

Wow, a trailing space? That's ridiculous but I could totally see that being the issue. I'll check the character count on both documents.

This is exactly why I started using Certana.ai's document checker. You just upload your charter and your UCC-1 draft as PDFs and it instantly flags any discrepancies between debtor names, even invisible characters. Saved me from a third rejection on a time-sensitive filing last week.

Never heard of that but it sounds like exactly what I need right now. Is it easy to use? I'm not super tech-savvy.

Super simple - literally just drag and drop your PDFs and it does the comparison automatically. Takes maybe 30 seconds to spot issues that would take forever to catch manually.

Everything is in the same state where we're incorporated, so that shouldn't be an issue. But you're right about the description - I need to think about it from the lender's perspective.

Good point about multi-state filings. Also check if any of your equipment qualifies as fixtures - if it's permanently attached to the building you might need a fixture filing instead of or in addition to the regular UCC-1.

Tell me about it. I had one rejected for 'debtor name mismatch' and when I called to ask what was wrong, they couldn't even tell me. Had to refile the exact same information and it went through fine the second time.

That's infuriating but totally typical. The inconsistency is the worst part - you can't even learn from your mistakes because the rules seem to change depending on who's reviewing.

Serial numbers are a great idea. Most of our equipment has them, I just didn't think to include them in the UCC filing. Would that go in the collateral description section?

Yes, in the collateral description. You can do something like 'CNC machining equipment including but not limited to: Haas VF-2 serial #123456, Mazak Integrex serial #789012' etc. Makes it very specific.

Just be careful not to make the description TOO long - some states have character limits. But serial numbers definitely help with equipment loans.

I tried calling but got put on hold for 45 minutes and then disconnected. Might be worth trying again though, especially with the time pressure.

Try calling first thing in the morning, like 8:05 AM. That's when I've had the most luck getting through to someone who can actually help.

Is this like a paid service or free? Sounds too good to be true but I'm desperate at this point.

There's a cost but way cheaper than dealing with multiple rejections and rate lock expirations. The document comparison is really thorough - it even checks for hidden characters and formatting issues.

At this point anything that prevents another rejection is worth it. The loan officer is already talking about having to resubmit to underwriting if we don't get this filed by Friday.

Good point - I should check with the loan officer about whether they have specific language requirements. They've been pretty hands-off so far but maybe they have preferences.

Definitely ask. Some lenders are very particular about how the collateral is described because it affects their ability to foreclose if needed. They might have template language they prefer.

We did amend our articles about 8 months ago to change our registered agent. Could that have affected our official name somehow?

Possibly, especially if there were any typos in the amendment. I'd request a current certified copy of your articles to make sure you're using the exact current name.

This is why I always get a fresh certified copy before any major filings. The SOS databases don't always update immediately after amendments.

Will do! Going to try the Certana document checker first thing tomorrow morning and hopefully catch whatever invisible issue is causing the rejections. Really appreciate all the advice from everyone.

Good luck! The invisible character thing is so common - I bet that's exactly what's happening with your debtor name.