UCC liens Ohio - continuation rejected for debtor name mismatch, need help fast

I pulled it directly from the Ohio UCC database. Both show "Midwest Construction Solutions LLC" but maybe there's something in the formatting I'm not seeing? This is so frustrating with the deadline approaching.

Check for trailing spaces or invisible characters. I've seen that trip people up before.

Did you end up having to refile? How close were you to the deadline?

had to refile and paid rush fees. was literally 3 days before lapse date. nightmare fuel

How reliable is their name matching? I've been burned by automated tools before that miss nuances.

It's specifically designed for UCC document consistency checks. Catches the exact type of formatting issues that trip up state filing systems. Much more thorough than manual comparison.

At this point I'm willing to try anything. The deadline pressure is killing me.

I checked their current registration and it still shows as "Midwest Construction Solutions LLC" without periods. Should I verify against their articles of organization from 2020?

Yes, and also check if they filed any amendments to their articles since the original UCC-1. Name changes don't automatically invalidate the lien but they can complicate continuations.

File number is 202012345678. I triple-checked that on the continuation form. Could there really be an error in their database?

It happens more than you'd think. Call their UCC section directly at 614-466-3910 and ask them to walk through the exact discrepancy they're seeing.

THIS. Sometimes talking to a human reveals obvious issues that the rejection notice doesn't explain clearly.

These are mobile equipment pieces - excavators, bulldozers, etc. Definitely not fixtures. The original UCC-1s were filed as standard equipment liens.

Mobile equipment should be fine as standard UCC continuations. Fixture filing requirements are totally different.

Interesting point. The collateral description on my continuation just says "See attached schedule" like the original. Could that be too vague for their current system?

If the original had a specific equipment list and you're using generic language now, that could trigger a rejection even if they call it a name issue.

Ohio's error messages aren't always accurate about what's actually wrong. Frustrating but true.

That's ridiculous but I believe it. These systems seem designed to trip people up.

Right?? And good luck getting anyone on the phone who can actually explain what's wrong. It's like playing guessing games with your lien priorities.

You're the second person to mention that tool. At this point I need all the help I can get before trying to refile.

Yeah, manual document comparison is really unreliable for catching the subtle differences that trip up state systems.

How did you finally identify the invisible character? That sounds like it could be my issue too.

had to copy the text into a plain text editor that shows all characters. was a nightmare to track down

This is exactly what the Certana document checker catches automatically - those invisible formatting issues that cause rejections.

That's actually a smart backup plan. Would an amendment reset any timing issues if there really is a name problem?

An amendment can clarify debtor information without affecting the continuation deadline, but you'd still need to file the continuation before the 5-year mark.

Be careful with amendments right before continuation deadlines. Make sure you understand how Ohio processes them together.

Smart thinking. Better to catch issues early than deal with rejection stress near the deadline.

Definitely recommend running your docs through verification now. Much less stressful to find and fix issues when you have time.