UCC Document Community

Update us when you get this resolved! I'm curious how cooperative your old lender ends up being. In my experience some banks are great about fixing these mistakes and others make you jump through hoops for months.

This is a really valuable thread - I'm dealing with something similar right now with our warehouse equipment. We're in the middle of switching from one equipment finance company to another, and reading all these responses has made me realize I need to be way more proactive about making sure the UCC-3 termination gets filed properly. It sounds like this kind of oversight is more common than I thought. @Zara, definitely follow the advice about getting that payoff documentation and pushing for the termination filing ASAP. The fact that multiple people here have mentioned using document verification tools like Certana makes me think that might be worth exploring too - seems like it could save a lot of headaches down the road.

Just to summarize for anyone else reading this later: UCC continuation statements are good for 5 years from the original financing statement's expiration date, not from when you file the continuation. You can file the continuation within 6 months before expiration in most states. Keep good records and double-check your debtor names and filing numbers for consistency.

This is such a helpful thread! I've been handling UCC filings for about 6 months now and was definitely confused about the timing. The explanation about the 5-year extension running from the original expiration date (not the continuation filing date) makes so much more sense now. I was calculating renewals wrong on a few deals. Going to go back and double-check my calendar reminders to make sure I have the right dates. Thanks everyone for sharing your experiences - it's reassuring to know even experienced folks have run into confusion with state filing offices giving inconsistent information.

Thanks everyone for all the advice! This has been super helpful. I think I'll start with the exact legal name search in DC, then do some variations, and definitely check Virginia too since they have operations there. The Certana tool sounds like it might be worth trying to double-check my work.

One more thing to keep in mind - DC has some unique rules about continuation statements that are different from other jurisdictions. Make sure when you file your UCC-1, you calendar the continuation deadline properly because DC's timing requirements can be stricter than neighboring states. I've seen people get caught off guard when their 5-year continuation window was shorter than expected. Also, if you do find existing liens during your search, don't forget to check if they're still effective - sometimes old filings show up in searches even after they've technically lapsed.

I've been doing UCC searches in NC for over 10 years and honestly the best approach is to be overly thorough rather than trying to be efficient. Search every name variation, check fixture filings separately, look at terminated filings for context, and verify everything you find. Better to spend extra time searching than to miss something critical.

As someone new to UCC searches, this thread has been incredibly helpful! I'm working on my first acquisition deal and had no idea about the fixture filing checkbox or the "include terminated" option. One question - when you're dealing with a company that's had multiple name changes, do you search each historical name separately, or is there a way to link them in the NC system? Also, has anyone tried reaching out to the NC SOS office directly when the online system is being problematic? Sometimes a phone call can save hours of frustration with buggy search interfaces.

Update us when you figure out the correct process! Always interested to learn about these alternative filing systems since they come up more often than people think.

I've dealt with similar situations involving specialized assets that don't fit the typical UCC framework. One thing that really helped me was creating a detailed asset inventory first - breaking down each piece of collateral by type, registration requirements, and jurisdictional issues. Sometimes what initially looks like a single non-UCC filing situation actually involves multiple different filing systems. Also, don't overlook the possibility that some of your intangible assets might require state-level filings outside the UCC system - things like certain licenses or permits have their own perfection requirements that vary by state. The key is mapping each asset to its specific legal framework before diving into any filing process.